2013 March Executive Committee Minutes

Monday, March 11, 2013
7:00 p.m., Trinity Presbyterian Church
6800 Kingsland
University City, MO   63130

Dean: Bill Wade Sub-Dean: excused
Treasurer: Dennis York Secretary: Cathy Cassy

Executive Committee Present: Kathleen Bolduan, Wes Kassulke, Bob Mullgardt, Andrew Peters, Nannette Tornblom
Additional attendees and guests: Nancy Barbee, Brent Johnson
Absent: Denis Doelling, Stephen Eros, Horst Buchholz, John Cargile, Chuck Peery
Call to Order: Dean Bill Wade called the meeting to order at 7:00p.m.
Review of the Minutes: Minutes of the February 11, 2013 meeting were approved with corrections by motion from Andrew Peters and seconded by Wes Kassulke.
Treasurer’s Report: Report of $14, 865.64 total liabilities and equity approved by motion made by Andrew Peters and seconded by Wes Kassulke.
($1,110.86 in Checking and Savings; 11,402.44 – Fidelity Cash Reserve; $2,352.34 in 2015 Regional Convention Account. Dues were down which contributes to more money going out than in last year.
Dean’s Report:
The state dissolved our non-profit corporate entity due to lack of payment to Secretary of State.
Bill refiled and late payment of $85.00 was made. This is another detail that must be taken care of yearly. Payment must be made by August 31 for the new year.
Sub-Dean’s Program Committee Report: due to illness, report made by Dean Bill Wade
More members are needed to play at the members’ recital. Cathy Bolduan volunteered to participate. Possible additional members to contact are Norbert Kraus, Bill Aitken. The next program committee meeting will be March 18th at Our Lady of Providence.
Registrar’s Report: Registered 2 new members; 2 late renewals. Brent will follow up with Chris Kiepper and others for new membership. Upgrades for the website are in process. Ideas are needed to update. On-line renewal is available for current members but not yet for new members wishing to register. Denis Doelling handles ads on-line. A check needs to be made to Brent will contact Henry to get the advertising rates for the Opus.
Opus Newsletter Report:
March 15, is the deadline for the next Opus entries. Copies of the Opus are to be sent
to advertisers. Ballots for the election of Executive Committee members will be in the
April edition. Cathy Cassy will send an article and ballot template to Nancy Barbee.
Nominating Committee: Committee Chair, Kathleen Bolduan, announced the slate for
Executive Committee: Suzanne Manelli, Mark Scholtz, Dawn Riske, Rene Zajner. The members of the nominating committee included: Bill Aitken, Mary Hitchcock-Reinhart.
A motion was made by Dennis York and seconded by Andrew Peters to accept the slate of
nominees for the term of office of July 1, 2013 to June 30, 2016. The ballot will be mailed out
in the OPUS and due back to Denis Doelling, Auditor, by May 1, 2013.
Old Business:
The guild cost for each meal served at our general meetings is $11.00. We are currently charging $10.00 for those who call ahead and $12.00 for those without reservations. A suggestion was made by Kathleen Bolduan to raise the cost for next year.
There were no nominations for Avis Blewett Award this year. Kathleen Bolduan motioned the guild suspend the award this year and Brent Johnson seconded.
New Business:
2015 North Central Regional Convention Report from Andrew Peters, Convention Coordinator.
New members of the steering committee, consisting of Cathy Cassy as Secretary, Wes Kassulke-Hospitality, and Suzanne Manelli-Volunteers, were presented for Executive Committee approval.
Brent Johnson motioned to approve the new members and the motion was seconded by Nanette Tornblom. There is still one opening on the steering committee to be filled – transportation.
The steering committee consists of: Bill Aitken-programs; Rick Burk-hotel; Mike Kaberline, treasurer; Chuck Peery-exhibits; Bill Stein – Regional competition; Brent Johnson-Program Book and website; Kurt Larson-gifts and grants; Regina Morris-registrar; Martha Shaeffer-logistics; Bill Sullivan-publicity.
The 2015 Regional Convention checking account has been set-up. The budget proposal is to be sent to National by October 1, 2013.
Discussion of setting up a memorial fund for deceased guild members concluded that a yearly donation of $100 would be sent to National in their honor. The secretary will send an embossed Guild to the family of each deceased member notifying them of the memorial.
Next Executive Committee Meeting: April 8, 2013 at Trinity Presbyterian Church, 6800 Kingsland, University City, MO 63130
Meeting adjourned: 7:52 pm by motion from Brent Johnson and seconded by Dennis York.