2014 November Executive Committee Minutes

SAINT LOUIS AGO EXECUTIVE BOARD MEETING MINUTES

Monday, November 10, 2014 (Draft)

6:00 p.m., Christ the King Church, Monsignor Ryan Center

7316 Balson Avenue

University City, MO 63130

agostlouis.org

 

Attendees:

Dean: Dawn Riske Sub-Dean: Mark Scholtz
Treasurer: Excused Secretary: Cathy Cassy

 

Executive Committee Present: Nancy Barbee, Cathy Bolduan, Philip Brunswick, Horst Buchholz, Stephen Eros, Andrew Peters, Mark Scholtz, Nanette Tornblom, Bill Wade, Jeff White, Mary Beth Wittry, Rene Zajner

 

Absent: Philip Brunswick, Bill Wade

 

Call to Order: Dean Dawn Riske called the meeting to order at 6 pm.

 

Review of the Minutes: Minutes of the October 6th meeting were unanimously approved, with revision of the Heading to be changed to Meeting at Peace Lutheran, with a motion from Brent and seconded by Mark.

 

Treasurer’s Report: Dawn read the report sent by Dennis. Total Checking/Savings: $15, 689.61. Total Accounts Receivable: $59.00. Total Liabilities and Equity: $14,748.51. Motion was made by Andy and seconded by Cathy Bolduan to approve the report. Report was unanimously approved.

Dean’s Report: Kudos to John Hawn and the Fundraising Committee. The November 7th Wine and Cheese/Silent Movie night was a success. Andy did a wonderful job on the Scottish Rite Cathedral organ accompanying the silent movie “Hot Water.” Thanks to Brent, Rick, Mike, Cathy C. The Pfautsch lecture series at Second Presbyterian was very good. The Master Class with Hans Leitner at Peace Lutheran went well. The AGO chapter yearbook printing was stopped due to some omissions of 19 names. Those names will be added and the new yearbook will be out shortly. Discussion was held to review how the Blewett Awardees are acknowledged. If they are members they receive one year membership which includes a subscription to the TAO and OPUS. If they are not members, they receive one year subscriptions to TAO and OPUS only. Regional Convention registration is now ready to take online registrations. There is a connecting link to the hotel.

Sub-Dean Report: There is a January 5th Social and Recital being planned in conjunction with the local chapter of the National Pastoral Musicians. Three of Marie Kremer’s awardees will be featured. If this goes through, we would have our 7th meal which was paid for by some with guild membership. More details later.

 

Registrar: Brent reported that 137 have renewed, 34 have not yet renewed, 4 floaters (waiting for verification). He has set up email blasts that allow notices and updates to get out to members. They worked great for the November 7th Fundraiser publicity. We should have two members who are under the age of 30. National had some sort of notice on this earlier in the year as part of “Grow the Guild” campaign. Brent will check on this to see if this has any benefits or was just a goal National was seeking chapters to reach.

On-line Media: https://www.facebook.com/agostlouis. 154 Likes on Facebook- previously there were 146. Rene said his title should now read On-line Media Coordinator. Rene presented a detailed report of usage on Facebook, Vimeo and the website. The report is included with these minutes. He looked at the “Likes,” the total reached and people engaged (people who commented, clicked, or posted). Presently more are interested in open positions rather than events. Many were reached but few “likes” were listed and not many clicks or engaged. He stated that more can be done to effectively communicate with chapter membership and friends.

OPUS Newsletter: There is no December OPUS. The deadline for January’s issue is December 10th. Ken Palmer passed away. Information for his obituary could be posted in the January’s issue.

Old Business: Andy reported on the Regional Convention. Registration is now online. The November 7th Wine and Cheese fundraiser for the convention was a success. The evening raised $3018.05 for the Regional Convention. $449 was spent on the reception. The executive committee allotted $600.00. $449 of that amount goes to John Hawn for the reception expenses. Andy suggested that $100 be given to Scottish Rite for utilities; however they have already offered to host us for other events. They want to have the guild in the building using the organ. Stephen motioned that the remaining amount be given to the Regional Convention budget. Jeff White seconded the motion and all approved. The remaining $151 will go to the Regional Convention budget.Andy will write Thank You’s to Al Haker and to the Scottish Rite Cathedral. Rene will do an online Thank You or a Photo Thank You to Scottish Rite. We already have 4 online paid registrations for Regional.

Horst has information on the Chapter Banner using white background, red lettering, gold fringe and it includes a brass stand. He will talk more about it at the January meeting.

Check in Section X #2 of the Operating Procedures for the Avis Blewett Awardee recognition guidelines. Stephen Eros has agreed to chair the Avis Blewett Awardee committee. Suggested awardee name is to be presented to the Executive committee by March 1. Committee should also look at possibility of any other awards such as student award or…?

Meeting adjourned at 7:04 by motion from Horst and seconded by Stephen.

New Business: Nominating committee for new Executive Board class to be determined.

Next meeting: January 5th, 5:30 pm before the joint NPM/AGO sponsored event. Location to be determined.

Cathy Cassy

Executive Committee Secretary

 

Official Documents & Dates to Remember:

March 1, 2015 – Deadline for Avis Blewett Committee to present suggested awardee and possible other awardees to Executive Committee

March 1, 2015 – Nominating committee to present candidates for Executive Committee.

May 18, 2015 – Award ceremony and General Meeting at Historic Trinity Lutheran in Soulard

June 1, 2015 – State on-line Registration for Charter Number is due.

June 30, 2015 – Refile Tax Exempt forms 990-N

2016 – Review of Operating Procedures for 2017.