2014 January Executive Committee Minutes

SAINT LOUIS AGO EXECUTIVE BOARD MEETING MINUTES

Monday, January 13, 2014 (Approved 3_10_14)

6:00 p.m., Trinity Presbyterian Church

6800 Kingsland

University City, MO 63130

ago.stlouis.org

 

Attendees:

Dean: Bill Wade Sub-Dean: Stephen Eros
Treasurer: Dennis York Secretary: Cathy Cassy

 

Executive Committee Present: Nancy Barbee, Kathleen Bolduan, Horst Buchholz, Stephen Eros, Brent Johnson, Wes Kassulke, Bob Mullgardt, Andrew Peters, Nannette Tornblom, Dawn Riske, Dennis York, Rene Zajner

 

Absent: Denis Doelling (excused), Suzanne Manelli, Chuck Peery (excused), Mark Scholtz (excused)

 

Call to Order: Dean Bill Wade called the meeting to order at 6:00 pm.

 

Review of the Minutes: Minutes of the November 11th meeting were approved with a motion from Andy Peters and seconded by Dennis York. It was unanimously approved by the executive committee.

 

Treasurer’s Report: Net worth: $16,824.63. Current Checking: $3,059.67. Regional Account: $2,352.34. Treasurer’s report was unanimously approved with a motion from Brent Johnson and seconded by Andy Peters.

Dean’s Report: Our annual donation was sent to Chapter. The Avis Blewett committee is chaired by Mark Scholtz and includes Horst Buchholz and Bob Mullgardt. The Executive Nominating Committee chair is Brent Johnson. The slate is to be announced by March 1. If the slate is to be published in the OPUS, it must be submitted by the deadline. Submission of additional nominations can be made by petition, signed by five (5) members and submitted to the Secretary within thirty days (30) of the announcement of the Nominating Committee. Brent will send out an e-mail blast by March 1.

Sub-Dean Report: The Organ Crawl on November 23rd was a very positive experience. The three venues were Shrine of St. Joseph, Third Baptist on Washington, and Eighth Church of Christian Scientists. The Epiphany Party will be held January 20th at the home of Wes Kassulke. Upcoming choral read-through hosted by Chuck Peery at Emmanuel Episcopal will be January 27th, the week following the Epiphany Party. The Program Committee will begin planning the 2014-15 program venues in February. Names to submit for the Executive Committee open positions for the 2014-15 year should be given to the Nominating Committee.

Registrar’s Report: Brent reported that present membership is 156 – one new member since last report. Brent is working on the On-Line balloting for this year and setting up e-mail blast systems.

OPUS Newsletter: January 15th is the deadline for the February OPUS. There were postage questions. The main Post Office has our account information. Since Gateway is doing our mailing, we no longer need to have a permit. Our contact at Gateway is Michelle. Nancy would like to have letters to editor as a new feature for the OPUS. A discussion was held on the timeline. To give more time for set-up, OPUS can be out by the 15th rather than the first (1st) of the month so it arrives closer to event dates.

Old Business: Andy reported – Convention artists and workshops have been approved; but the budget and schedule are not yet approved. January 14th is the deadline to send contracts to the artists. The bus company contract is due next month. The convention website information is sparse until approval is obtained. People can donate money but can’t list the hotel until the Boston national is done.

Nannette reported she has contacted 5 composers about working on pieces to include in an Organ Book for the convention. Three of the composers responded. They liked the idea of the commissioned pieces and gave a wide range of pricing, i.e. $100/minute plus an additional $25 for additional instruments. Her suggestion was to take the path of providing compensation for their work. Call for scores and be general about the topics. The choral works suggestion was not popular with the composers. A suggestion was to self-publish which could be a cost of $1000 for 10 page booklet and an additional $6/page over 10. With a motion from Dawn and a second from Bill Sullivan, the Executive Committee voted unanimously for Nannette and her committee to continue studying options for the Organ Book. Book ideas to consider: Call for Compositions, theme, hymn tunes, limit to organ works. Bill Sullivan offered to help on the committee.

Cathy Bolduan and Bill Wade are working on the phone tree.

Congratulations to Sub-Dean, Stephen Eros, who was married in December.

New Business: Bill Sullivan posed the question “Could the OPUS newsletter be replaced by an email blast announcing meetings and venues?” Discussion included: purpose of the newsletter, expense, arrival time, accuracy of the information, bulk rate mailings. Dean Bill Wade and Bill Sullivan will look into outreach possibilities.

 

Next Executive Committee Meetings: All meetings will be held at Trinity Presbyterian Church, 6800 Washington Ave., University City, 63130.

 

Monday, March 10, 2014, 6:00 PM

Monday, April 14, 2014, 6:00 PM

Monday, May 12, 2014, 6:00 PM

 

Meeting was adjourned at 7:20 with a motion made by Andy Peters and seconded by Horst Buchholz.

Submitted by:

Cathy Cassy

Executive Committee Secretary

 

 

Upcoming Dates:

Friday, February 28, 2014 – 7:00 pm to 8:30 pm. Outstanding Indiana University Students in Recital, Christ Church Cathedral, 1210 Locust St., St. Louis, MO 63103, Pat Partridge, Host.

Monday, March 24, 2014 6:30 pm Dinner, 7:30 pm program: Improvisation Workshop with Richard K. Fitzgerald; Venue: TBD.

Saturday, April 5, 2014 – Charles Callahan here in St. Louis; details to be announced.

Monday, April 28, 2014 – 6:30 pm Dinner, 7:30 pm program: Members’ Recital: Organ plus one, King of Kings Lutheran Church, 13765 Olive Boulevard, Chesterfield, MO 63017, phone: 314-469-2224.

Monday, May 19th, 2014 – 6:30 pm dinner, 7:30 pm program; Annual Meeting – Blewett Award Presentation and Organ Recital, First Presbyterian Church of Kirkwood, 100 E Adams Ave, Kirkwood, MO 63122.

 

Official Documents Dates to Remember:

June 30, 2014 – Refile Tax Exempt forms 990-N

June 1, 2015 – State on-line Registration for Charter Number is due.