SAINT LOUIS AGO EXECUTIVE BOARD MEETING MINUTES
Monday, November 12, 2012
7:00 p.m., Trinity Presbyterian Church
University City, MO 63130
Dean: Bill Wade
Sub-Dean: Stephen Eros
Treasurer: Dennis York
Secretary: Cathy Cassy
Executive Committee Present: Kathleen Bolduan, Bob Chamberlin, Denis Doelling, Henry Evans, Wes Kassulke, Bruce Ludwick, Bob Mullgardt, Chuck Peery, Andrew Peters, Nannette Tornblom
Additional attendees and guests: Nancy Barbee
Absent: Horst Buchholz (excused)
Call to Order: DeanBill Wade called the meeting to order at 7:03 p.m.
Review of the Minutes: Minutes of the November, 2012 meeting were approved with corrections to the spelling of Bolduan and Hohman by motion of Dennis York and seconded by Bruce Ludwick.
Treasurer’s Report:Report of $15,671.39 total Liabilities and Equity approved by motion of Brent Johnson and seconded by Bruce Ludwick. ($-83.07Checking & Savings; 13,402.12 – Fidelity Cash Reserve; $2,352.34 – POE Account).
The POE Account is being transferred as seed money for the St. Louis Regional Convention in 2015. This was approved through a motion by Bob Chamberlin and seconded by Chuck Peery.
Auditor’s Report: The fiscal year ends and the end of the year. Treasurer Dennis York will prepare the end-of-year profit and loss statement. It is important that a written contract be secured from artists.
Preparation for the Regional Conference: Andrew Peters, Regional Coordinator for the 2015 North Central Conference, reported that preparation has begun. He will attend a training session in Atlanta and organize a steering committee. The budget and plan must be submitted to National by October. No artists or other contracts can be issued until approval from National except for the Hotel(s).
Sub-Dean’s Program Committee Report:
Stephen reported on the success of the Gereon improvisation presentation at the Cathedral Basilica and the Vierne and upcoming November 16th Guillou concerts. He is working to increase the awareness of the Guild website.
Registrar’s Report: presented by Dean Bill Wade. (Brent Johnson-excused)
Our goal is to have 100% agreement on the National membership report and our registrar report. Currently our membership breakdown is: Regular: 86 plus 11 expected for a total of 97; special: 38; student: 7 plus 2 expected totaling 9; partner: 4; chapter friend: 10; totaling 158. There are 15 members that can be counted as new.
Opus Newsletter Report:
Henry Evans and Nancy Barbee talked about the new ads received and present status of Opus advertising. They are looking for individuals to write articles and reviews for publication in the Opus.
-Avis Blewett Award Parameters were revisited.A motion was made by Bob Mullgardt and
seconded by Kathy Bolduan that the “guild continue National membership payments for Marie
Kramer (2000) and Pat Partridge (2005) for their lifetime due to the previous agreement made at
the time each were presented their Avis Blewett Awards.”
-The Regional Arts grant will not be applied for this year.
-The Guild updated by-laws were entered on the Guild website by Dean Bill Wade.
-Nancy Barbee will submit the 100 organ pieces for posting on the Guild website.
-The advertising rates will be posted on the website URL and placed in the Opus when there is
space. E-mail the rates to Bill, Brent, or Stephen to put on the website. Al Black will ad names
of advertisers to mailing lists to receive a copy of the Opus.
-Due to attendance without prior reservation at meetings, a motion was made by Chuck Peery
and seconded by Stephen Eros to set the base price at $12.00 for dinner and $10.00 for those
who make their reservation before the meeting.
-A volunteer is needed at will-call table for the members to pick up their free tickets to the
Guillou concert. Kathy Bolduan volunteered
-Bruce Ludwick announced is resignation from the Board due to accepting a position at the
Cathedral in Birmingham, Alabama effective January 1, 2013. Dean Bill Wade will appoint
someone to fill his position.
-Review the fiduciary responsibilities of Chapter Officers in the October issue of TAO (pg.7);
particularly those related to the IRS; particularly IRS Notice CP259E.
-Gateway delivers extra copies of the Opus Magazine to Kathy Bolduan.
Next Executive Committee Meeting: February 11, 2013 at Trinity Presbyterian Church
Meeting adjourned: 8:20 pmby motion from Stephen Eros and seconded by Dennis York.
Cathy Cassy, Guild Secretary
January 7, 2013 – 6:30pm Holiday Survivor and Epiphany Party
January 28, 2013 – 6:30 Dinner
7:30 Joint program with NPM and St. Louis AGO “Church Musicians
and Spirituality” presented by The Very Reverend James T.
Our Lady of Providence
8866 Pardee Rd
Crestwood, MO 63123
February 11, 2013 7:00 Executive Board Meeting
Trinity Presbyterian Church